User Responsibilities:

Manage accounts receivable and payable within the system.
Ensure accuracy in account balances and reconcile accounts regularly.
Generate financial reports related to accounts.

Procedure for User-Level Modifications:

Users should follow established procedures for entering and updating account information.
In case of any errors or discrepancies, users should attempt to rectify them using available functionalities.
If users encounter complex issues or require advanced modifications, they should escalate them to Level 2 support team for resolution.

Purpose: The Audit module facilitates auditing processes within the university, ensuring compliance with financial regulations and internal policies.
User Responsibility (Level 1): Users can input audit-related data, maintain audit trails, and generate audit reports.

Procedure:

1. Access the Audit module from the UniSuite dashboard.
2. Enter audit findings, observations, and recommendations.
3. Maintain audit trails for transparency and accountability.
4. Generate audit reports for internal and external stakeholders.
Escalation (Level 2): For complex audit queries or technical issues, users should escalate the matter to UniSuite on-site support team.
Reports Generated: Audit Findings Reports, Audit Trail Reports, Compliance Reports.

Purpose: The Budget module in UniSuite allows users to plan and manage financial budgets for various departments or projects within the university.
User Responsibility (Level 1): Users can input budgetary data, including allocation of funds, budget categories, and expenditure forecasts.

Procedure:

1. Access the Budget module from the UniSuite dashboard.
2. Enter budget details for each department or project.
3. Specify budget categories and allocate funds accordingly.
4. Monitor budget utilization and make adjustments as necessary.
Escalation (Level 2): If users encounter technical issues or require advanced modifications, they should contact UniSuite on-site support team for assistance.
Reports Generated: Budget vs. Actual Reports, Budget Allocation Reports, Expenditure Forecast Reports.

User Responsibilities:

1. Enter real-time income transactions into the system.
2. Maintain income day books, monthly, and yearly income ledgers.
3. Monitor various classes of transactions such as cash, bank, DD, pay order, cheque, DE, and TT.

Procedure for User-Level Modifications

1. If users encounter issues during data entry or require adjustments, they should attempt to rectify the problem following internal guidelines and documentation.
2. In case users are unable to resolve the issue, they should escalate it to Level 2 UniSuite on-site support team provided by TM Networks.

Purpose: The Day Book module functions as a ledger for recording daily financial transactions within the university.
User Responsibility (Level 1): Users are responsible for entering transaction details into the Day Book, ensuring accuracy and completeness.

Procedure:

1. Access the Day Book module from the UniSuite dashboard.
2. Enter details of each financial transaction, including date, description, amount, and account codes.
3. Maintain proper documentation and categorization of transactions.
4. Reconcile entries with bank statements and other financial records.
Escalation (Level 2): In case of discrepancies or reconciliation issues, users can seek assistance from UniSuite on-site support team.
Reports Generated: Daily Transaction Reports, Ledger Reports, Bank Reconciliation Reports.

User Responsibilities:

1. Input expense transactions and manage payments within the system.
2. Ensure accurate recording of expenses and payments for reconciliation purposes.
3. Maintain expense ledgers and payment records.

Procedure for User-Level Modifications:

1. Users should carefully review and double-check entries before finalizing them.
2. If users encounter any discrepancies or issues, they should attempt to rectify them using available tools and resources.
3. If users are unable to resolve the issue, they should escalate it to Level 2 UniSuite on-site support team for further assistance.

User Responsibilities:

1. Perform reconciliation of various financial transactions within the system.
2. Identify and resolve discrepancies between different financial records.
3. Ensure accuracy and consistency in reconciled data.

Procedure for User-Level Modifications:

1. Users should follow reconciliation guidelines provided within UniSuite.
2. If users encounter challenges during reconciliation or require assistance, they should seek guidance from internal resources.
3. For unresolved issues or advanced modifications, users should escalate the matter to Level 2 support team for further investigation and resolution.

Note:

Users at Hierarchy Level 1 should prioritize accurate data entry and adherence to established procedures. In case of any difficulties or complex issues, they should promptly escalate the matter to Level 2 UniSuite on-site support team provided by TM Networks for efficient resolution.

Purpose: The Investment module allows users to track and manage the university's investments, including stocks, bonds, and other financial instruments.
User Responsibility (Level 1): Users can input investment data, monitor investment performance, and generate investment-related reports.

Procedure:

1. Access the Investment module from the UniSuite dashboard.
2. Input details of investments, including type, quantity, and purchase price.
3. Monitor investment performance through real-time updates.
4. Generate investment valuation reports and performance summaries.
Escalation (Level 2): Users encountering issues with investment data or calculations should seek assistance from UniSuite on-site support team.
Reports Generated: Investment Portfolio Reports, Investment Valuation Reports, Performance Summaries.

Purpose: The Salary Module manages employee compensation within UniSuite, facilitating salary calculation, disbursement, and record-keeping.

User Responsibilities:

Salary Processing: Users are responsible for initiating and overseeing the salary processing procedures within UniSuite, ensuring timely and accurate payment to employees.
Employee Data Management: Users input and maintain employee data such as basic information, employment status, salary details, deductions, and benefits.
Payroll Generation: Users generate payroll reports and documents, including pay slips, salary registers, and tax statements, based on the entered employee data.

Procedure for User-Level Modifications:

Salary Calculation: Users input salary components such as basic pay, allowances, deductions, and bonuses for each employee.
Employee Data Updates: Users update employee records with changes in salary, promotions, bonuses, or deductions as necessary.
Payroll Generation: Users generate monthly payroll reports based on the updated employee data, ensuring accuracy and compliance with payroll regulations.
Integration with Other Modules: The Salary Module may be integrated with other modules within UniSuite, such as the Accounts Module for recording salary expenses and the Budget Module for budgeting salary allocations.

Best Practices:

Users are encouraged to adhere to payroll processing regulations and guidelines to ensure compliance with legal requirements.
Regular audits of salary data and payroll processes are recommended to maintain accuracy and transparency.
Prompt reporting of any discrepancies or technical issues to UniSuite support is advised for timely resolution.
Overall, the Salary Module in UniSuite streamlines the salary processing workflow for universities, offering efficiency, accuracy, and compliance in managing employee compensation.

Purpose: of the Store Module in UniSuite is to facilitate the management of inventory and stock within an organization's store department. It enables users to efficiently track, monitor, and manage the stock of various products or items available in the store.

User Responsibilities:

Manage and verify stock of various products available in store department
Identify and resolve discrepancies between different stock reports.
Ensure accuracy and consistency in stock management.

Procedure for User-Level Modifications:

Users should follow stock maintaining guidelines provided within UniSuite.
If users encounter challenges during store management or require assistance, they should seek guidance from internal resources.
For unresolved issues or advanced modifications, users should escalate the matter to Level 2 support team for further investigation and resolution.

Purpose: UniSuite generates various finance reports based on data entered into its modules, providing insights into the financial health and performance of the university.
User Responsibility (Level 1): Users can access and extract predefined finance reports from the system based on their requirements.

Procedure:

1. Access the Reports section within UniSuite.
2. Select the desired finance report category (e.g., Budget Reports, Audit Reports, Investment Reports).
3. Choose specific parameters and filters for report generation.
4. Export reports in preferred formats (e.g., PDF, Excel) for further analysis or sharing.
Escalation (Level 2): For customized or advanced reporting needs, users can contact UniSuite on-site support team for assistance.
Reports Generated: Budget vs. Actual Reports, Income Statements, Balance Sheets, Cash Flow Statements, Financial Ratios Analysis, etc.